CANCELLATION/REFUND POLICY

Something happened last minute, and you cannot join us this year after you have already paid your registration?

Refunds will be issued within 30 days after (October 28th) the close of the competition, as long as the competitor requests for a refund within 48 hours of cancellation within the Early Bird registration deadlines. Once the Early Bird registration deadline expires, sadly, refunds will no longer be issued.

We are unable to refund any Spectator ticket, Gala Dinner seating, or Dance Camp admission once purchased.

Disclaimer

We hold no responsibility for loss or theft of articles left in changing rooms, ballrooms, hotel rooms, or other event facilities can be accepted by USA Dance or the organizer. Nor can USA Dance, or the organizer, be held liable for injury sustained by persons attending the event; it being hereby stated that persons attending the event do so at their own risk. All persons attending this event, whether as spectators, athletes, officials, or guests of the organizer, shall be bound by the rules of USA DanceSport for those portions of the event sanctioned by USA DanceSport. All athletes may be subject to drug testing by the WDSF or USA Dance.

Risk Liability Disclaimer:

By entering into the competition or attending any USA Dance Events, it is understood, and you acknowledge that there are risks associated with dance and this event, which include by not limited to personal injury, risk of loss, or damage to property. USA Dance; the Sheraton O’Hare; or the Organizer cannot be held liable for personal injury, risk of loss or damage to personal or stolen property, this includes risks associated with dance and this event, which include by not limited to personal injury, risk of loss, or to COVID-19, sustained by persons attending the event but not limited to, Board of Directors, volunteers, employees, vendors, sponsors or any other person acting on behalf of USA Dance, Inc, Sheraton O’Hare and/or the Organizer.

Participates voluntarily enters the Competition, Dance Camp/Workshops; and/or Social Dances assumes all these risks. Participates hereby swears that to the best of their knowledge they are physically and mentally to participate in this event.

The Chicago Sheraton O’Hare is a non-smoking establishment.

USA Dance, Inc; the Organizer nor the venue is not responsible for loss or theft of articles left in hotels, changing rooms, ballrooms, parking lot or other event facilities.

The ballroom is cool; please dress warmly as no outer-wear jackets or coats and no large bags or backpacks are permitted in ballroom.

Persons not conforming to acceptable standards of behavior may, at the sole discretion of the chapter or event organizer, be asked to leave the event venue premises.

Photo/Video Disclaimer:

By entering into the competition or attending any USA Dance Events, hereby grant USA Dance Inc., and/or the Organizer your full permission without expiration to use photography and/or video taken of me/us, as well as our testimonials/comments and background information that we have provided to USA Dance Inc. and/or its representatives, and/or the Organizer for promotional and editorial purposes, which would include the company’s newsletter, displays, magazine articles, brochures, direct mail, displays, ads, website, social media sites, email correspondence/newsletter and for any other public relations or advertising purposes.

USA Dance Inc. and its agents retain all copyrights to the copy, layout/designs and produced publicity materials. Any future media that elects to publish the said photos provided by USA Dance Inc. would retain all copyrights to their own copy and design/layouts. I/we understand that photography copyrights of the photography and/or images, unless negotiated otherwise by USA Dance Inc., are customarily held by the photographer.

By entering into the competition or attending any USA Dance Events, you hereby grant full photo usage permission unconditionally and without time restriction or expiration to USA Dance Inc., and its agents, with the understanding that monetary or bartered compensation is not required or expected.

Additional Permission Granted by the Photographed Subject: ▶USA Dance Inc. may release our names, descriptive copy and credentials in any/all printed materials, website, ads, editorials and other promotional uses.

Photography/Videography during the Event:

The Organizer and/or USA Dance, Inc. has contracted a photographer/videographer for this event and will be taking photos/videos for the organizer. Those photos/videos will be available to the chapter at the chapter’s discretion only. If the contracted photographer has photos/video for individuals to purchase, you must go through said photographer/videographer and pay his/her published rates separately and his/her rates are subject to change.

For private individual or personal photos and videography are allowed; however, you may only take photos/videos while sitting in your seat or in the designated area. If the contracted photographer is taking photos in the designated area, please be respectful and wait until the area is free. Please DO NOT obstruct anyone else’s view of dancing. In addition, camera/video lenses that extend more than 6 inches beyond the base of the camera are not allowed. There will be no photographing or videotaping from the competition floor, aisles, or walkways. No flash photography is allowed unless you are the official photographer. All pictures/videos are for one’s personal use and are not for commercial use or sales. Monopods are allowed if no one’s view is obstructed, but one must be seated when using the monopod.

By your admission to this event, you understand you have granted the Organizer and/or USA Dance, Inc full permission without expiration to use photography/videography of you. The Organizer and/or USA Dance, Inc is not liable for other non-contractual individuals at the event taking photos/videos taking and is shared on social media platforms outside the social media platforms held by the Organizer, USA Dance, Inc, USA Dance Districts and Chapter's; however, if you request a photo/video on the Organizer’s, USA Dance, Inc USA Dance District or USA Dance Chapter Social Media to be removed, it will be promptly.